Dynamic Workforce Solutions
  • 09-Aug-2019 to 25-Aug-2019 (CST)
  • Pittsburgh, PA 15222
  • Pittsburgh, PA, USA
  • Hourly
  • Full Time

Insurance: Health, Life, Dental and Disability, PTO, Paid Holidays, 401K, Flexible Spending Account, Tuition Assistance


Job Description

Job Title: Admin/ Finance Clerk                                                        Reports to: Project Accountant

Position Classification: Non-exempt                                                 Office Location:  Pittsburgh, PA

Pay Range:  $35,000 - $40,000

Primary Objectives of Position:   Perform accounting and clerical tasks related to the efficient maintenance and processing of accounts payable and ITA transactions.

 Essential Job Functions:

 Accounting Duties

  • Performs purchasing, accounts payable and maintains filling systems in support of the Project Accountant.
  • Receives and reviews Purchase Requisitions (PR) and customer vouchers for accuracy and necessary backup documentation. Prepares Purchase Orders (PO) upon receipt of completed PR's and follows up on approval and submittal of PO's to vendors. Maintains PO records.
  • Maintains computer-based and hard copy vendor records and files.
  • Receives and verifies vendor invoices and employee expense reports. Resolves discrepancies and assigns general ledger codes as appropriate. Inputs vendor invoices into Accounts Payable.
  • Prepares batches of vendor invoices for payment, matching PO's with invoices. Selects invoices for payment and presents to Project Accountant for review and approval.
  • Processes customer payment requests, customer needs-based payments, and budgets for customer obligations.
  • Makes file copies of checks, adds supporting documentation and prepares checks for mailing and updates vendor files.
  • Tracks and audits ITA's.  Update ITA Financial information to reflect Payments and ITA System.
  • Assists Project Accountant with financial reports for management, state/federal financial status reports and any other reporting as required.
  • Enter information into the tracking system accurately and timely.
  • Continually reduce error rate by following Standard Operating Procedures and Workforce Board Policies, ensuring that error rate on internal and outside monitoring is less than 5%.

Other Job Duties:  This job description is not intended to be all-inclusive. The employee may be requested to perform other reasonable related duties as assigned by the immediate supervisor and other management as required.  The company reserves the right to revise or change job duties as business requirements dictate. It is also understood that the company reserves the right to change work schedules as required, including requiring overtime.

Physical Demands/Work Environment:  Physical requirements include carrying/lifting up to 5 pounds, frequently; up to 10 pounds, regularly; and up to 25 pounds, occasionally. Visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to drive an automobile and operate computer keyboard and basic office equipment; subject to carrying, lifting, twisting and reaching to perform essential job functions.  Working conditions are primarily in an office environment with occasional travel to other locations.

Required Competencies:  Customer/client focus, learning orientation, communication proficiency, teamwork orientation, technical capacity

Qualifications:

 Education:  HS/GED required and 1-3 year minimum experience is required in accounts payable. AA/AS degree in finance or bookkeeping is preferred.

 Experience:  Related work experience. Must possess excellent verbal and written communication skills as well as demonstrated customer service skills and computer skills, with experience using word processing and spreadsheet software programs.

 Skills/Abilities Basic computer literacy including ability to use the Internet and Microsoft Office products, especially Excel.  

Additional Requirements:  Must have valid driver's license and adequate vehicle insurance coverage. 

 

Dynamic Workforce Solutions
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